Executive Assistant at HireUA

I’m helping HireUA find a top candidate to join their team as Executive Assistant with a flexible type of job.

You'll optimize operations and drive impact, empowering a company that builds efficient global teams.

Compensation:
USD 800 - 1K/month.

Location:
Remote (for Argentina, Colombia, Mexico, Brazil, and Venezuela residents).

Mission of HireUA:
"To empower businesses worldwide by connecting them with exceptional talent from Eastern Europe, enabling them to focus on what truly matters in their operations.​"

What makes you a strong candidate:
• You are proficient in calendar management, email management, project management, and support management.
• English - Fully fluent.

Responsibilities and more:
You’ll play a critical role in managing day-to-day operations, optimizing internal systems, and ensuring smooth coordination across projects and team members. You will be the right hand to the CEO and founder. Though you'll begin part-time, you'll be a core member of the team and have the potential to scale to full-time. We’re not looking for someone to just "do tasks"—we’re looking for someone who takes ownership, solves problems, and helps build a stronger, smarter operation.

Core Responsibilities:
• Inbox management: Filter and prioritize emails to reduce noise and decision fatigue.
• Summarize key information and flag urgent items to the founder/CEO.
• Administrative support: Assist with travel booking, expense tracking, and other operational tasks.
• Calendar management: Schedule meetings with thoughtful time-blocking. Maintain energy-aware scheduling and minimize context-switching.
• Task support: Take on both recurring and ad-hoc tasks. Track action items and ensure follow-through.
• Document organization: Create and maintain structured folders, systems, and SOPs. Ensure everything is easy to find, access, and understand.
• Project assistance: Support initiative tracking and execution. Identify and remove bottlenecks.
• Internal & external coordination: Follow up with freelancers, clients, and partners effectively. Prepare meeting notes, action summaries, and status updates.

Expectations:
The ideal candidate brings structure, clarity, and initiative to a fast-paced environment. We’re looking for someone who:
• Takes proactive ownership and follows through on outcomes.
• Communicates clearly and concisely, both in writing and verbally.
• Pays close attention to detail and ensures high-quality execution.
• Learns new tools and workflows quickly without needing step-by-step guidance.
• Is resourceful and self-sufficient—able to find answers and solve problems independently.
• Understands the broader purpose behind tasks and asks smart clarifying questions.
• Works well with frameworks (e.g., 10/80/10, clear definitions of done).
• Handles confidential information with integrity and discretion.
• Has the potential and interest to grow into an operations-focused leadership role.

Tools & Skills
• Familiarity with Notion, Google Suite, and Slack.
• Experience with Canva, Zapier, Kajabi, and Kit would be a big plus.
• Ability to structure documents and build templates efficiently.
• Background in operations, project management, or agency support.
• Experience working with founders or in startup environments.